RFP/Bid Coordinator

About TouchMath 

TouchMath is a K-12 multisensory math program that makes critical math concepts appealing and accessible for students who struggle to understand grade-level content. We are committed to maximizing student potential through its worldwide delivery of hands-on math programs, cultivating success with individuals of all abilities and learning styles. Since 1975, TouchMath has delivered the only multisensory math program that uses the numeral itself as a manipulative. Our programs and product help teachers, parents, and students conquer math anxiety and unlock a new world of learning! 

What you’ll do 

TouchMath has an immediate opening for an RFP & Bid Coordinator to respond to and manage bids and requests for proposals in our sales department. As the RFP & Bid coordinator, you will increase TouchMath’s national presence in bids and contracts by overseeing the development of proposals, bids, and quotations. You will directly respond to RFP’s or by completing the required forms and documents describing our products and services for prospective clients. This position will work closely with our sales representatives and will report to the Director of Sales. 

Who you are: 

• Researcher! This is the perfect position for someone who enjoys doing research and finding solutions. 
• Accurate and On-Time! In this position you must be accurate and on time in the work you do. You love to dot the “i’s” and cross the “t’s” and are never late. 
• Flexible! Analytical thinker, who can translate strategies into measurable solutions. You can create solutions to problems and find ways to “make it work”. 
• A Teammate! Ability to work collaboratively and cross-functionally with others in a fast-paced, results-driven environment. 
• Passionate! You love helping others and believe in the power of education to transform lives. 

Key Responsibilities: 

• Work with key team members to obtain the information required to compile the bid and respond to clients’ and other stakeholders’ queries before, during and after the bid has been submitted. 
• Conduct research and brainstorm key points to include in the bid. 
• Monitor subscription sites and identify opportunities on which to submit bids and feed into the decision over whether to bid for the work. 
• Devise a successful strategy for winning bids, including pinpointing the unique selling points (key differentiators) of TouchMath, understanding the clients’ specific requirements. 
• Crafting persuasive and detailed proposals, ensuring all deadlines are met. 
• Streamline bid tracking, and ensure all records are succinct and accurately maintained on both SharePoint and in Salesforce. 
• Registers and completes all vendor documents necessary for purchasing eligibility to include but not limited to: W-9, Sole Source, Certificate of Insurance and other business documents as requested. 
• Monitor current vendor list and renewal calendar, and complete registration renewals as needed to maintain current vendor status with customers. 

• Contract review for terms and conditions of services being purchased. Be familiar with contract terms and advise management on major items such as, student data privacy agreements from state to state, consultant agreement requirements and Certificates of Insurance. 

Desired Education and Experience: 

• Bachelor’s degree 
• Experience teaching or working in classrooms with Special Education students a plus. 
• Experience grant writing or complex bids 

Additional Skills 

• Must have ability to use good judgment. 
• Excellent presentation and written communication skills 
• Familiarity with legal jargon  
• Ability to interact effectively with all employees. 
• Excellent time management with the ability to multi-task and prioritize work. 
• Attention to detail and problem-solving skills. 
• Proficient in MS Office 

How we work 

• With others. Work closely with cross functional partners in sales, academics, and marketing. 
• With agility. This is an important role for us, and flexibility is important. No two days are the same and it keeps everyone on their toes. 
• With accountability. We are results oriented and hold ourselves, and those around us, accountable to meeting deadlines and goals. 
• With open minds. We are committed to building a diverse team of people with unique perspectives. This encourages a healthy and inclusive environment that builds a more sustainable, successful company. 
• With pride. We value our people. We invest in ourselves by applying our own strengths and interests to company needs. 

We are dedicated to fostering a culture that celebrates unique backgrounds, ideas, and experiences. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability. 

Job Type: Full-time 

Pay: $40,000.00 – $50,000.00 per year 

Benefits: 

• 401(k) 
• 401(k) matching 
• Dental insurance 
• Flexible schedule 
• Health insurance 
• Health savings account 
• Life insurance 
• Paid time off 
• Vision insurance 

Schedule: 

• 8-hour shift 
• Monday to Friday 

Ability to commute/relocate: 

• Colorado Springs, CO 80903: Reliably commute or planning to relocate before starting work (Required) 

Education: 

• Bachelor’s (Required)